Abbott Project Management Playbook

Integrate Risk Monitoring and Control with Project Monitoring and Control From the start, the project management plan should include the actions required to monitor and control project risk. This should be set up early in the project planning cycle, and then adjusted in view of the risk response planning decisions adding, for example, the actions associated with monitoring specific conditions or metrics. Once risk response planning has been carried out, the project schedule should include all the agreed-upon, response-related actions so that they can be carried out as a normal part of project execution and tracked accordingly. Managing Contingency Reserves Reserves may have been allocated separately to cover time-related and cost-related risks. Techniques are required that allow the project manager to assess at any point in the project whether these provide the required level of confidence in the success of the project. Tools for managing time buffers should be closely integrated into the project’s scheduling techniques, whereas those for managing cost should be compatible with the financial practices. Tools are required to identify trends and forecast future outcomes to determine whether the reserves will remain sufficient.

Useful Links:

• GES Guideline for Risk Management • Risk Register Template • GES Guidelines for Monte Carlo Simulation Workshops for Project Teams • IT Specific Templates (Business & Technology Services PMO Processes and Templates Library)

5 P ROJECT K ICK O FF DEFINITION: What is the Project Kick Off?

The Project Kick off meeting is of critical importance to the success of the project. The initial meeting occurs at the on-set of the Project Planning Phase. Elements/Process/Details

5.1 E LEMENTS OF P ROJECT K ICK O FF • Set a clear agenda: why, who, what, where when and how

• Ensure the right participants are invited • Prepare to make a good first impression • Set a clear communication plan

5.2 P ROJECT K ICK O FF P REPARATION Content (the ‘why’, ‘what’):

• Develop / review business case & project charter, including project business objectives. • Develop project execution plan. • Develop milestone schedule. • Develop team communication / alignment plan.

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