Abbott Project Management Playbook

People (the ‘who’): • Prepare project sponsor.

• Identify core team & team members, along with team approach. • Include Procurement when identifying or working with vendors.

Logistics (the ‘where’, ‘when’ & ‘how’): • Confirm kick off meeting participants. • Send invite & distribute agenda. • Prepare for developing action plans & next steps.

5.3 A GENDA

• Introductions: must be straight forward (should comment if there are any key stakeholders missing and how their involvement will be addressed) • Vision: why is the project being executed, what will it deliver to the business • Scope and objectives (scope exclusions): should come from the project charter, need to get alignment on what is and what is not included in the project • Assumptions, risks, challenges, and constraints: summary of the key elements that can impact on the execution of the project • Project approach: details of how it is planned to deliver the project (e.g. Internal resources, external etc.) • Team Members & Organization Charts: structure for project delivery (at appropriate level of detail) should also comment on any positions which could be problematic to fill • Roles & responsibilities: clarify expectations for the project team and stakeholder group to ensure alignment. Generate RACI in group setting with project team if possible (see RACI template below)

• Timeline: at the appropriate level of granularity • Critical milestones: key project milestones for the project with a definition on why they are “key” • Project standards, methods & tools: what standards, processes, procedures, regulatory compliances are applicable • Quality plan: summary level of arrangements to ensure expected quality is delivered. • Communication and meeting arrangements: structure for updates, information requests, meetings, reports etc., to ensure project team and stakeholders are aligned. • Document management arrangements: details of how project related documentation will be developed, managed, distributed, made available and handed over • Reporting requirements: linked with communication planning • Training schedule: expectations in relation to availability of resources to transition from project execution phase to operations (good to address this as early as possible to set stakeholder expectations and engagement)

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